University of Texas at Arlington

The Travel and Expenses class is designed for employees responsible for managing travel requests and reimbursements. In this class, participants will learn how to process travel authorizations, cash advances, and expense reports. UTShare terminology and campus impacts will be covered during this course.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin and Support Staff

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

This class is designed for employees who are responsible for creating a requisition and selecting goods from an online catalog in MAV eSHOP.  In this class, participants will learn how to create a requisition, navigate in MAV eSHOP, search for items, and add items to a shopping cart. In addition, you will learn how to move the shopping cart from MAV eSHOP back into UT Share to complete the purchasing process. 

Note:  Training is required for Requesters before access is granted to MAV eSHOP.

Target Audience: Administrative and Support Staff Responsible for Processing Requisitions in UT Share.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Managing Department Funds class is designed for employees responsible for managing and viewing accounting details. In this class, participants will be provided with an understanding of the chart of accounts, how to view available balances, and how to view account activity in commitment control. Also, UTShare terminology and campus impacts will be covered during this course.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin, Dean, Director, and VP

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

This class is designed for employees responsible for reconciling the monthly Financial Statements (formerly known as the Statement of Accounts). It will provide an understanding of the statement and the responsibilities of the department. In this class, participants will learn how to generate the Financial Statement, how to read the report, and understand the information provided in the report. In addition, we will discuss the required support documentation and the necessary approvals for the statements.

Recommended Prerequisite: Managing Department Funds Class
Target Audience: Dept. Reconciler and Dept. Head

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Position and Workforce Management class is designed for individuals responsible for processing organizational and personnel transactions.  In this class, participants will learn how to view position data, view an incumbent’s assignment/appointment data, and view funding information for a position.  In addition, users will learn how to make changes and/or updates to position information using the eForms module in UT Share.  After completing this course, you will understand how to:

• View an employee Job Data
• View Position Data
• View Position Funding using the Department Budget Table
• Create the following eForms in UT Share:
  • New/Appointment Forms (New Hires, Rehires, New Position Request)
  • Change Forms (Modify Position, Change Funding, Pay Rate, Additional Pay, Transfers Within Institution)
  • Ending Forms (Terminations, Retirements, End Assignment, LOA)

Note:  Training is required before a "Requester/Document Creator" is granted access to the eForms module in UT Share.  In addition, the document creator must have Level III access privileges.  The “eForm Approver Only” role is automatically to individuals identified as a “Report To” Manager, Project Manager for Grants, and to any individual currently assigned to approve Financial Workflow documents in UT Share.

Target Audience: Administrative and Support Staff

Note:  To understand the eForm process from beginning to end, Approvers are welcome to attend this class.  This includes Department Approvers, “Reports To” Managers, and Principal Investigators.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The ProCard class is designed for employees who are required to process ProCard payments. In this class, participants will learn how to update and reconcile ProCard charges; as well as, how to maintain the ProCard Transaction Log. UTShare terminology and campus impacts will be covered during this course.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin and Support Staff

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

This class is designed for employees who are responsible for creating a requisition and selecting goods from an online catalog in MAV eSHOP.  In this class, participants will learn how to create a requisition, navigate in MAV eSHOP, search for items, and add items to a shopping cart. In addition, you will learn how to move the shopping cart from MAV eSHOP back into UT Share to complete the purchasing process. 

Note:  Training is required for Requesters before access is granted to MAV eSHOP.

Target Audience: Administrative and Support Staff Responsible for Processing Requisitions in UT Share.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Timekeeper class is designed for employees who are required to maintain departmental time records. In this class, participants will learn how to enter time and absences for an employee (i.e. vacation, sick leave, etc.). UTShare terminology and campus impacts will be covered during this course.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin and Support Staff

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Special Item Request form is used to request goods or services that do not exist in the Hosted or Punch Out catalog in MAV eSHOP.  In this class, participants will learn how to search for a vendor, how to create a requisiton from the special item request form, how to perform desktop receiving and how to use the manage requistions page in UT Share.

Target Audience: Administrative and Support Staff Responsible for Processing Requisitions in UT Share.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Payment Voucher class is designed for employees who are required to process vouchers. In this class, participants will learn how to search for a vendor, create a non-purchase order voucher and create purchase order voucher. UTShare terminology and campus impacts will be covered during this session.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin and Support Staff

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Travel and Expenses class is designed for employees responsible for managing travel requests and reimbursements. In this class, participants will learn how to process travel authorizations, cash advances, and expense reports. UTShare terminology and campus impacts will be covered during this course.

Recommended Prerequisite: UTShare Fundamentals (Note: Offered online only)
Target Audience: Admin and Support Staff

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The Position and Workforce Management class is designed for individuals responsible for processing organizational and personnel transactions.  In this class, participants will learn how to view position data, view an incumbent’s assignment/appointment data, and view funding information for a position.  In addition, users will learn how to make changes and/or updates to position information using the eForms module in UT Share.  After completing this course, you will understand how to:

• View an employee Job Data
• View Position Data
• View Position Funding using the Department Budget Table
• Create the following eForms in UT Share:
  • New/Appointment Forms (New Hires, Rehires, New Position Request)
  • Change Forms (Modify Position, Change Funding, Pay Rate, Additional Pay, Transfers Within Institution)
  • Ending Forms (Terminations, Retirements, End Assignment, LOA)

Note:  Training is required before a "Requester/Document Creator" is granted access to the eForms module in UT Share.  In addition, the document creator must have Level III access privileges.  The “eForm Approver Only” role is automatically to individuals identified as a “Report To” Manager, Project Manager for Grants, and to any individual currently assigned to approve Financial Workflow documents in UT Share.

Target Audience: Administrative and Support Staff

Note:  To understand the eForm process from beginning to end, Approvers are welcome to attend this class.  This includes Department Approvers, “Reports To” Managers, and Principal Investigators.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

This class is designed for employees who are responsible for creating a requisition and selecting goods from an online catalog in MAV eSHOP.  In this class, participants will learn how to create a requisition, navigate in MAV eSHOP, search for items, and add items to a shopping cart. In addition, you will learn how to move the shopping cart from MAV eSHOP back into UT Share to complete the purchasing process. 

Note:  Training is required for Requesters before access is granted to MAV eSHOP.

Target Audience: Administrative and Support Staff Responsible for Processing Requisitions in UT Share.

Parking Instructions:  Faculty and Staff with a registered vehicle (UTA Permit) must park in the reserved parking spaces at the Enterprise Development building. You may park east of the building in Lot 48 or south of the building in Lot F17.

The UTA Staff Conference is an annual event tailored to bringing staff together in a constructive collaborative manner. The event is an opportunity for staff to network, learn, and build relationships with co-workers and business support departments. The goal of the event is to initiate collaborative relationships where staff are connected in working towards the goal of excellent student support.